Administrative Assistant

Administrative Assistant

Full-Time

Job Summary

The Administrative Assistant will provide high-level administrative support to the Managing Director, General Manager and other senior staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for the Managing Director/General Manager and other senior staff. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication, memos or invoices on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

Minimum requirements of the position

• High school diploma required; Bachelor's degree in Business Administration or related field preferred.
• At least four years of related experience required.
• Excellent verbal and written communication skills (English and Spanish).
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

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