Administrative Assistant

Do you want to work for a leading industry that promotes values such as:

 Empathy, Integrity, Respect, Inclusion, Humility, Experimentation and Wellbeing?

Mission of the position:

The Administrative Assistant will provide high-level administrative support to the Managing Director, General Manager and other senior staff.

Main responsibilities:

• Provides high-level administrative support and assistance to the Managing Director, General Manager and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations for the Managing Director/General Manager and other senior staff.
• Coordinate the agenda of the Managing Director/General Manager.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication, memos or invoices on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Responsible for following up with Directors and/or senior leaders on pending tasks.
• Develops specific goals and plans to prioritize, organize, and carry out their work.
• Responsible for the preparation and sending of correspondence among other administrative functions.
• Performs additional related duties as assigned by executives.

Minimum requirements of the position:

• High school diploma required; Bachelor's degree in Business Administration or related field preferred.
• At least four years of related experience required.
• Excellent verbal and written communication skills (English and Spanish).
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

We care for people so they can be their best.